1. University of Virginia
  2. Arts & Sciences

Schedule Changes (Add, Drop, Withdraw)

Observing the Deadlines

The College takes add, drop, and withdrawal deadlines very seriously. Please see the College's online calendar to view the deadlines for the current semester.

Once the withdrawal deadline passes, you are in your classes and will earn whatever grade is assigned to you by the professor. Instructors may extend the opportunity of an Incomplete, but only upon completion of the Request for Extension of Time Form.

Checking for Enrollment Errors While Making Schedule Changes

It is your responsibility to verify your enrollments before the add deadline and again before the drop deadline. You are responsible for reading your schedule carefully, checking for errors, and for making any necessary changes (i.e., drop the courses you are not attending or add the courses you are attending in a timely way). You may check SIS at any time to verify your enrollments.

Adding a Course

Using the SIS, you have two weeks from the first day of classes to add a course to your schedule. If you do not have all the prerequisites, the professor and the department have the authority to ask you to leave the class. Note that some departments do not allow adds after the first week of classes has passed (e.g., KINE, SPAN and ITAL).

Be sure to attend the first class meeting (or call the instructor) or you may lose your enrollment. You will then have to drop the course in SIS.

Changes to and from the CR/NC grading option must be decided by the add deadline - no exceptions. A passing grade is determined by individual faculty members.

Selection of the audit option is subject to faculty approval, and faculty have the authority to refuse an auditing student.

SIS will force you to drop one section when you attempt to add another section of the same class. If, after the add deadline has passed, you find that you are not enrolled in a class you have been attending, you will need to complete a Late Schedule Correction Form to add into the class. If you are approved to add the class late, you will be added into the class but you will have to forfeit your enrollment place the next semester.

Dropping a Course

During the drop period, you may drop a course using SIS without it being noted on your permanent record and without the instructor's permission.

You must request permission from your Association Dean if dropping from a course will leave you with fewer than 12 credits. Drops below the minimum cannot be made using SIS, but must be done using a Course Action Form; file a petition with the Association Dean requesting permission to carry a reduced course load. Note that you will incur an Academic Warning. This may also jeopardize your financial aid, your full-time student status for purposes of NCAA eligibility, parents’ health insurance, veterans’ benefits, international student visa, and automobile insurance for "Good Student" discounts. If you stop attending a course without formally dropping or withdrawing from it, you will receive a failing grade.

If, after the drop deadline has passed, you find yourself enrolled in a class you never attended or forgot to drop, you will have to withdraw from the class using the College's withdrawal form.

Withdrawing from a Course

If you wish to discontinue a course after the drop deadline, you must withdraw from the class. You have eight weeks from the start of the semester to leave a class using this option. This will result in a W on your transcript. If, after the withdrawal deadline has passed, you are enrolled in a class you never attended, you will need to fill out a Late Schedule Correction Form to withdraw from the class. Failure to do so will result in your receiving a grade of F.

You can withdraw from classes in SIS until 11:59 PM on the day of the class withdrawal deadline date.

NOTE: DON’T WAIT UNTIL THE LAST MINUTE TO WITHDRAW FROM A CLASS AS THE CLOCK ON YOUR COMPUTER COULD BE BEHIND THE INTERNAL CLOCK IN SIS.
“SIS TIME” COUNTS – NOT THE TIME ON YOUR COMPUTER.

To get started, go to the drop tab in your SIS Student Center. Use the DROP transaction for the desired class. When you get the message about withdrawing, click on the "Request Class Withdrawal" link and follow the directions.

Some Important Notes:
• The School of Commerce does not allow class withdrawals from Commerce classes. Thus, you may not withdraw from a COMM class in SIS.
• If withdrawing from a class results in you falling below your school minimum credit load, approval is not guaranteed. You should continue attending all classes until you receive approval.
• This process cannot be used to withdraw from the University (e.g., from all of your classes). If you are planning to withdraw from the University, please contact your school of enrollment.

Your Association Dean must approve any withdrawal that takes you below 12 credits. If you fall below 12 hours you will incur Academic Probation. Falling below 12 hours may also jeopardize financial aid or full-time student status for purposes of NCAA eligibility, parents’ health insurance, veterans’ benefits, international student visa, and automobile insurance for "Good Student" discounts. It is your responsibility to check on these items as relevant. If you stop attending a course without formally dropping or withdrawing from it, you will receive a failing grade.

Making Schedule Changes SIS Won't Allow

You may need to make changes to your schedule that SIS won’t allow. For example, you may want to drop below the minimum number of credits or enroll in more than 17 credits. In these cases, you must complete a Course Action Form to change your schedule. This form must be signed by the appropriate faculty member and then submitted to the Deans' Office in 101 Monroe Hall.